Artificial intelligence · Recruitment and HR

Three hundred applications for one job. Two get read properly.

Sifting, acknowledging, pre-screening and replying to candidates repeat with every vacancy. The agent takes them on and gives you back the time for interviews.

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Stacks of application files on a meeting table, one chair pushed aside
The situation

What goes up in smoke today.

/01

Applications pile up faster than they are read

The first sift happens on the job title and on instinct. The good profiles go through with the rest.

/02

Nobody replies to the candidates who are turned down

Silence is the most common answer in the trade, and the one that damages an employer brand most.

/03

Pre-screening is rebuilt for every vacancy

The same five questions, on the phone, one at a time, for a fortnight.

/04

Scheduling turns into a back and forth

Three slots offered, two refused, one candidate lost on the way.

The proof

What the agent replies, word for word.

Candidate · Wednesday 9:05 pm · technician vacancy

I applied ten days ago for the technician job and I have heard nothing. Also, I wanted to know what the salary is.

Your application arrived on the 3rd and the team is reviewing it. On pay, the advert gives a range and I cannot go beyond what is published. I am passing your question to the recruiter, who will reply within two working days.

The stop line I negotiate nothing, and I quote no figure that is not in the advert.

An exchange written against a specification’s recruitment process. It is not a real candidate’s message.
What the agent does

The modules, one line each.

  1. 00

    Application tracking

    Foundation Automatic

    Without it, nobody knows where a candidate stands.

    • Every application, its stage, its date and how long it has waited
    • Plugs into your recruitment software, it does not replace it
    • An exportable log of every message and every decision
  2. 01

    Acknowledgement

    Automatic

    No application left without a reply.

    • Immediate reply, in the company’s tone
    • Restates the stages and the timescale promised
    • Follows the candidate through to the final answer
  3. 02

    Criteria check

    Assisted

    The criteria are written before the sift, and shown after it.

    • Checks the objective criteria you set: qualification, licence, mobility, availability
    • Returns, for each application, the criteria met and those missing
    • Gives no score and no ranking: it shows
  4. 03

    Pre-screening interview

    Automatic

    The same five questions, without spending the week on them.

    • A call or a message with your questions, in your order
    • Written transcript handed to the recruiter
    • The candidate can ask for a human at any point
  5. 04

    Interview scheduling

    Automatic

    One slot, two messages, settled.

    • Offers the recruiters’ real availability
    • Confirms, moves, reminds the day before
    • Sends the video link or the address
  6. 05

    Candidate replies

    Assisted

    The rejection is written, and it is sent.

    • Draft personalised on the real reason
    • Human approval before anything is sent
    • No rejection ever sent automatically
  7. 06

    Transfer to the recruiter

    Human

    A hiring decision is never taken by an agent.

    • Every decision, every ranking, every rejection: human
    • Discrimination, adjustments, internal application: recruiter immediately
    • The candidate can ask for a human at any point
  8. 07

    Complete agent

    Automatic

    The process holds from application to answer.

    • Every module together
    • A board of applications by stage and by waiting time
    • A complete, exportable log of every decision
What it does not do

The limits, written before signing.

An agent that claims to do everything ends up promising what you cannot deliver. Here is what it refuses, and what it hands over.

It does not do this

  • No hiring decision, no ranking, no candidate score.
  • No criterion that is not written by you and shown in the file.
  • No analysis of a photo, a voice, a name or an address: that data never feeds the sift.

It hands over

  • Candidate asking for a human: transferred, at any stage.
  • Pay question beyond what the advert says: the recruiter.
  • Report of discrimination or a challenge to a rejection: HR, immediately.
  • Disability or a request for adjustments: human, with no automation.
  • Internal application or redeployment: never handled by the agent.
The connections

What the agent plugs into.

Access is read-only wherever possible. Any action that writes into your tools goes through a rule you have approved.

  • Welcome to the Jungle
  • Indeed
  • France Travail
  • LinkedIn
  • Teamtailor
  • Lucca
  • PayFit
  • Google Calendar
  • Outlook
  • Gmail
  • SMS

Fifteen minutes is enough to know whether this is for you.

Describe your situation in a few lines. We tell you plainly whether an agent makes sense for you, and what it would take to put one in place.

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